Meeting Management

Learn from Experiences

Take the Death by Meetings Quiz and assess the effectiveness of team meetings. Read the brief explanations and identify areas for improvement for your next meeting.

For shorter meetings, create and distribute an agenda (DOC) at least one day in advance of your next meeting. Remember to include any meeting materials, key questions, or relevant pre-work so your participants arrive prepared.

At your next meeting, assign three roles: facilitator, scribe, and timekeeper. The facilitator manages the conversation. The scribe records action items and provides the notes to the group. The timekeeper watches the clock to manage time.

Before leading your next meeting, review tips for Running Effective Meetings to define your objective, identify how to take up the minimum amount of time, and make sure you leave participants feeling that a sensible process was followed.

Break Your Addiction to Meetings -- use this article to help you reflect on the number and type of meetings you attend. Use the decision tree provided in the article to think through if you need to make any changes to your calendar.

Learn from Others

Identify a colleague that excels at meeting management. Ask to sit in on one of their meetings. Observe what makes this individual skilled at meeting management. Follow up and ask for advice.

Read the article 7 Steps to Lead Effective Meetings and then schedule a meeting with your supervisor to discuss the recommendations. Offer suggestions and agree on several steps to take to make your department meetings more effective.

High performing teams do not avoid conflict in meetings. They engage in productive healthy conflict that leads to better ideas and commitment to decisions. Discuss the tips in this Managing Conflict in Meetings: Handling Disagreements on the Spot article with your colleagues. Agree on strategies for increasing your team conflict resolution competencies.

In your next departmental or project meeting, see feedback about meeting effectiveness. Pose two questions: What's working? What can we do to make meetings more effective? Acknowledge what's working and assign actions to address the opportunities to improve.